Electronic document management: the safety stages of implementation and operation
In the modern world computerization and automation of all spheres of human life has taken a global dimension. Productive computers, mobile devices are now everywhere and in almost everyone, and broadband Internet access, cloud services and social networks allow you to access the desired information or share their from almost every corner of the globe. Against this background, gradually the importance of paper-based documents, whether legally binding document or personal photograph, and decreases the use of paper documents is becoming less relevant. In turn, the introduction of digital technologies has affected the working documentation of any organization, now almost universally used systems of electronic document management (EDMS), which help to cope with the increased flow of documents of the organization. Often incompetent approach to the implementation and operation of electronic document management systems is expected to reduce costs and improve ease of operation entails problems that are associated primarily with the risk of disclosure of confidential information due to insufficient attention to security issues of electronic documents in organizations and the entire system of electronic document circulation in General, which in turn may lead to serious losses for the organization. The article is devoted to the study of the principles of protection of information and new mechanisms for automation of document flow and organization of this process on the virtual machines. The paper also provides relevant recommendations to ensure the security and efficiency of electronic document management systems at different life cycles of the system and possible prospects of application of virtualization technology in the context of ensuring information security of such systems.