DRIVER_CREATION_GUIDE.md

Driver Creation Feature Guide

✅ Feature Status: READY

The driver creation feature has been successfully implemented and tested!

---

🚀 How to Use

Step 1: Restart Your Application

Since we updated Gemini's system prompt and tools, restart the app:

# Stop the current app (Ctrl+C)
python ui/app.py

---

Step 2: Create Drivers Using Natural Language

Open the chat at http://127.0.0.1:7860 and type naturally!

---

📝 Example Commands

Example 1: Complete Driver Info

Add new driver Tom Wilson, phone 555-0101, drives a van, plate ABC-123

Gemini will create:

• Driver ID: DRV-20251114HHMMSS (auto-generated)
• Name: Tom Wilson
• Phone: 555-0101
• Vehicle: van
• Plate: ABC-123
• Status: active (default)
• Capacity: 1000 kg (default for van)

---

Example 2: Driver with Skills

Create driver Sarah Martinez, phone 555-0202, refrigerated truck, plate XYZ-789,
skills: medical_certified, refrigerated

Gemini will create:

• Name: Sarah Martinez
• Phone: 555-0202
• Vehicle: truck
• Plate: XYZ-789
• Skills: ["medical_certified", "refrigerated"]
• Capacity: 1000 kg (default)

---

Example 3: Minimal Info (Name Only)

Add driver Mike Chen

Gemini will create:

• Name: Mike Chen
• Vehicle: van (default)
• Capacity: 1000 kg (default)
• Status: active (default)
• Skills: [] (empty by default)

Gemini might ask: "Would you like to provide phone number or vehicle details?"

---

Example 4: Motorcycle Courier

New driver: Lisa Anderson, phone 555-0303, motorcycle, express delivery specialist

Gemini will create:

• Name: Lisa Anderson
• Phone: 555-0303
• Vehicle: motorcycle
• Skills: ["express_delivery"]
• Capacity: 50 kg (you can specify)

---

🎯 Available Fields

Required:

• ✅ name - Driver's full name

Optional:

• phone - Contact number (e.g., "+1-555-0101")
• email - Email address (e.g., "[email protected]")
• vehicle_type - van | truck | car | motorcycle (default: van)
• vehicle_plate - License plate (e.g., "ABC-1234")
• capacity_kg - Cargo weight capacity in kg (default: 1000.0)
• capacity_m3 - Cargo volume capacity in m³ (default: 12.0)
• skills - List of certifications/skills:
  • refrigerated - Can handle cold storage
  • medical_certified - Medical deliveries
  • fragile_handler - Fragile items expert
  • overnight - Overnight/late deliveries
  • express_delivery - Express/rush deliveries
• status - active | busy | offline | unavailable (default: active)

---

🧪 Testing

Test 1: Verify Creation

After creating a driver, check the database:

python verify_drivers.py

This will show all drivers including the newly created one.

---

Test 2: Check in UI

Go to the Orders tab in the UI and you should see new drivers available for assignment.

---

📊 What Happens Behind the Scenes

User Input:

"Add new driver Tom Wilson, phone 555-0101, drives a van, plate ABC-123"

Gemini Processing:

1. Parses your natural language input
2. Extracts driver information:
   • name: "Tom Wilson"
   • phone: "555-0101"
   • vehicle_type: "van"
   • vehicle_plate: "ABC-123"
3. Calls create_driver tool with extracted data
4. Database inserts the driver with auto-generated ID
5. Returns confirmation message

Database Record Created:

INSERT INTO drivers (
    driver_id,           -- DRV-20251114113250 (auto)
    name,                -- Tom Wilson
    phone,               -- 555-0101
    vehicle_type,        -- van
    vehicle_plate,       -- ABC-123
    status,              -- active (default)
    capacity_kg,         -- 1000.0 (default)
    capacity_m3,         -- 12.0 (default)
    skills,              -- [] (empty)
    current_lat,         -- 37.7749 (default SF)
    current_lng,         -- -122.4194 (default SF)
    last_location_update -- 2025-11-14 11:32:50
) VALUES (...)

---

🔄 Comparison: Orders vs Drivers

Creating an Order:

User: "Create order for John Doe, 123 Main St SF, phone 555-1234"
    ↓
Gemini: [geocode_address] → [create_order] → "✅ Order created!"

2 tools called (geocoding required for addresses)

Creating a Driver:

User: "Add driver Tom Wilson, phone 555-0101, van"
    ↓
Gemini: [create_driver] → "✅ Driver created!"

1 tool called (no geocoding needed)

---

⚡ Quick Reference

Conversational Examples:

✅ "I need to onboard a new driver named Alex" ✅ "Add Sarah to the fleet, she drives a truck" ✅ "New driver: Mike, phone 555-9999, motorcycle" ✅ "Create driver with medical certification" ✅ "Add a refrigerated truck driver named Bob"

Structured Examples:

✅ "Create driver: Name: Tom Wilson, Phone: 555-0101, Vehicle: van, Plate: ABC-123" ✅ "New driver - Name: Sarah, Email: [email protected], Vehicle type: truck, Skills: refrigerated, medical_certified"

---

🎨 Sample Responses from Gemini

Successful Creation:

✅ Driver DRV-20251114113250 created successfully!

Driver Details:
• Driver ID: DRV-20251114113250
• Name: Tom Wilson
• Phone: 555-0101
• Vehicle: van (ABC-123)
• Capacity: 1000 kg
• Status: Active
• Skills: None

The driver has been added to your fleet and is ready for order assignments!

Missing Information:

I can create a driver for you! I have:
• Name: Tom Wilson

To complete the driver profile, please provide (optional):
• Phone number
• Vehicle type (van/truck/car/motorcycle)
• License plate number
• Any special skills or certifications

Or I can create the driver now with default settings?

---

🛠️ Technical Details

Function: handle_create_driver()

Location: chat/tools.py:245-331

Tool Definition:

Location: chat/providers/gemini_provider.py:140-186

System Prompt:

Location: chat/providers/gemini_provider.py:32-89

---

✨ Next Steps

After creating drivers, you can:

1. Assign orders to drivers (coming soon)
2. View driver list in the UI
3. Update driver status (active/busy/offline)
4. Track driver locations (coming soon)

---

🐛 Troubleshooting

Issue: "Unknown tool: create_driver"

Solution: Restart the application to reload the new tools:

# Stop app (Ctrl+C)
python ui/app.py

Issue: Driver created but not showing in database

Solution: Check database connection and verify:

python verify_drivers.py

Issue: "Missing required field: name"

Solution: Make sure you provide at least the driver's name:

"Add driver John Smith"  ✅
"Add a new driver"       ❌ (no name)

---

📈 Feature Comparison

Feature	Orders	Drivers
Required Fields	3 (name, address, contact)	1 (name)
Geocoding Needed	✅ Yes	❌ No
Tools Called	2 (geocode + create)	1 (create)
Default Values	Priority, weight	Vehicle type, capacity, status
Complex Data	Time windows, coordinates	Skills array, JSON

---

🎉 Ready to Use!

Your FleetMind system can now:

• ✅ Create customer orders
• ✅ Create delivery drivers
• ✅ Geocode addresses
• ✅ Store everything in PostgreSQL

Just talk naturally to Gemini and it handles the rest! 🚀